5 Best Practices for Effective Call Center Management


Call centers are some of the most demanding, fast-paced working environments around.

Managing a call center is not an easy job. It requires strategic planning, hard work, tough decision-making, and the ability to pick people up when feeling down.

Effective call center leadership can feel overwhelming at times, to say the least, especially when you are simultaneously chasing optimistic targets.

To make life easier, here is a list of the five best practices for effective call center management below:

  1. Hire The Right People

Anyone can hire someone.

Hiring is not a complicated process. You advertise the position, interview candidates, and appoint the best-suited person for the role. End of story.

Except, hiring the right person is a different kettle of fish entirely.

Hiring the best people for the job will take time and energy. The best employees for call centers need to have a natural way with customers, good listening skills, excellent communication skills, and a super enthusiastic attitude.

Some of the most important traits cannot be taught, so take the time to screen new hires properly.

  1. Proper Scheduling

Call centers are typically high-stress environments.

As we all know by now, stress is not good. Stress hurts employees, and that will reduce their ability to perform at a high level and take care of customers.

Proper scheduling will give your employees enough downtime to recharge and be ready to perform at their best when they return. Scheduling is not just about getting bodies into chairs; you should focus on putting together the best team for each shift.

Use your knowledge about their abilities to streamline the scheduling process.

  1. Ergonomic Furniture

In demanding environments like call centers, employees must work together to provide a seamless customer service experience that will stand out.

In these environments, ergonomics and comfort are at the heart of employee health and wellness. Well-designed dispatch chairs play a fundamental role in maintaining a happy and healthy workplace.

Your choice of call center furniture can significantly impact the productivity of your employees, so choose carefully.

  1. Open Communication

You can train your employees as much as you like (and they should get training), but that might not be enough to drive success.

Upskilling programs and training sessions have got nothing on first-hand experience. Your more experienced call center employees should be involved in training the newcomers – after all, they are the ones who are most familiar with your customer service processes.

Stay on top of things by regularly communicating with your employees to learn more about what issues they are encountering and get their feedback.

  1. Data-Driven Decisions

All decision-making in businesses should be driven by data alone – call center management is no different.

Managers should be familiar with all the pertinent metrics to enable goal management strategies and techniques. Customer satisfaction reviews and promoter scores should be at the top of your list.

Tracking the number of calls and successful outcomes alone is not enough anymore – other metrics should feature on that list too.

Final Notes

Modern call centers need the right tools and programs to run effectively.

Embrace the advancements in technology whenever possible and watch your call center grow in leaps and bounds.