Productivity Strategies to Keep Your Business Organized

March 03, 2020

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One of the prerequisites to productivity is staying organized. It would be too difficult if not impossible to achieve your productivity goals if you always find yourself looking for specific files for hours. A cluttered workplace can also lead to a cluttered brain because you will always be struggling to look for what you need on a daily basis. This is why if you really want to get more done in a day, aim to keep everything organized first. In fact, a survey reveals that more than 80 percent of small entrepreneurs believe that an organized workplace is crucial to their business. Moreover, more than 60 percent of small business owners also believe that workplace organization is correlated to increased profitability. But, how do you stay organized and productive at the same time? The following tips will prove to be very helpful.

Strategy 1: Organize Your Company’s Customer Support.

Research shows that $62 billion each year has been lost due to poor customer support. If your business does not have established procedure for customer support services, chances are huge that your business is also losing many of its expected profit. Of course, as a business owner, you established your company because you want to grow. However, many entrepreneurs only find themselves spending more time every day answering phone calls. This may sound good knowing that you are the one who handles the calls. But, you could have spent this time on some other things that are just as crucial in growing your business. According to the professionals from Ivy Answering Service suggest that for you to be able to achieve your business goals, have the right person to do the right job. If answering phone calls takes too much of your precious time on a daily basis, might as well get help from an answering service company.

Strategy 2: Have a Project Management System in Place.

If your business consists of teams, you may use project management software like Asana or Trello. These tools help you keep tabs on every project, task and the person in charge of the team. With project management software, it will become easier for managers and other individuals in key positions of the business to see which tasks took so much time and what challenges were encountered while completing the project. Luckily, aside from the ones mentioned, there are many other software that you can find on the internet to help you with resource allocation, planning and tracking people and projects within your business.

Strategy 3: Observe a Clutter-Free Workplace.

A clutter-free environment can do wonders in increasing your productivity levels. So, see to it that your physical surroundings are also clean and well-organized. When everything is in its proper place, everyone will be able to save much time while being spared from the hassles of having to look for that specific folder that has been misplaced somewhere. Aim for vertical storage opportunities not just to save space, but also to make the workplace look more organized. A clean and organized environment inspires everyone to do well thereby also improving your team’s efficiency in all their workflows.

Strategy 4: Get Your Emails Sorted Out.

A lot of business owners spend so much time reading emails when in fact it is better than such time is better spent elsewhere. A Carleton University survey revealed that people spend almost 12 hours a week on reading emails alone. Unfortunately, many of these emails were not even urgent or important at all. Needless to say, the best thing to do is to streamline your company’s email system. You can make use of software that you can find on the internet that will help you in sorting emails from urgent to personal and important messages. This way, you don’t have to go through every email just to see if it’s important or not. With a software like Sortd, everything is automatically sorted out for you.

Strategy 5: Use Software to Manage Your Website and Social Media.

 Social media and website updates have to be done on a regular basis. Your content has to be scheduled regularly to ensure your website always has fresh content. This is very crucial not just to the success of your website, but to your business as well. Content marketing is among the most effective ways to increase your return of investment. This is why if you’re into it, might as well use a software that allows you to schedule your content marketing efforts from planning to writing and editing. For your social media, it is also best to use a software that helps you manage your social media marketing efforts. You need software to automate your schedule in terms of publishing and uploading content to your Instagram, Facebook, etc. account.

 These strategies will definitely help your business become more productive and organized. However, keep in mind that businesses these days are so dynamic and fast moving. So, make sure you also have a regular schedule where you conduct a review of the tools and software you use for organization and see if all of these remain useful or if there is a need for replacement.