Essential Steps for New Businesses to Obtain an Employer Identification Number


Starting a new business involves a lot of tasks, like making plans and getting everything set up. But there’s one significant thing you can’t forget: getting an Employer Identification Number (EIN).

This guide will take you through the steps for getting an EIN for your new business, why it’s so important, and how it can help your business grow.

What is an EIN?

First things first, let’s break down what an EIN is. Think of it as your business’s social security number. An EIN, or Employer Identification Number, is a unique nine-digit identifier assigned by the Internal Revenue Service (IRS) to companies operating in the United States. It’s used to identify your business entity for tax purposes, much like how your SSN identifies you as an individual.

Essentially, the EIN serves as a cornerstone of your business’s financial identity, facilitating tax filings, hiring procedures, and other important business operations. Without it, navigating the intricacies of business taxation and compliance would be significantly more challenging.

Why Do You Need an EIN?

You might be wondering, “Do I need an EIN for my startup?” The short answer is yes, and here’s why:

Tax Purposes

Perhaps the most obvious reason is for tax purposes. Whether you’re a sole proprietorship, partnership, LLC, corporation, or any other business entity, having an EIN is important for filing taxes. It’s what the IRS uses to track your business’s tax obligations and ensure everything is above board come tax season.

Without an EIN, accurately reporting your business income and fulfilling tax obligations becomes more complex and prone to errors, potentially leading to penalties or legal issues down the line.

Hiring Employees

If your startup plans to hire employees, you’ll need an EIN to report employment taxes. This includes income tax withholding, social security, and Medicare taxes. Plus, it’s required when filing employment tax returns with the IRS. Without an EIN, you’d face significant hurdles in complying with employment tax regulations, potentially leading to fines or legal complications. Additionally, having an EIN streamlines the hiring process by providing a clear identifier for your business when reporting employee wages and benefits to the IRS and other relevant agencies.

Opening Business Bank Accounts

Most banks require an EIN to open a business bank account. Separating your personal and business finances is crucial for legal and financial reasons, and an EIN makes this process smoother. Without an EIN, you’d likely encounter obstacles when attempting to open a business bank account, as banks typically require this identification number to verify your business’s legitimacy and ensure compliance with banking regulations.

By obtaining an EIN, you establish a clear distinction between your personal and business finances, which is essential for accurate financial record-keeping, tax filing, and protecting your assets from business liabilities.

Building Business Credit

Establishing business credit is vital for accessing financing and other business opportunities down the line. An EIN is a key component of building credit for your business, as it’s often required when applying for loans or lines of credit. Without an EIN, your business may struggle to establish a credit history, hindering its ability to secure favorable financing terms or access essential business resources.

By obtaining an EIN and using it consistently in your business transactions, you demonstrate financial responsibility and reliability to lenders, paving the way for future growth and expansion opportunities.

When Should You Apply for an EIN?

Ideally, you should apply for an EIN as soon as you’ve legally formed your business entity. This could be when you register your business with the state, form an LLC, incorporate, or otherwise establish your business structure. Even if you’re a sole proprietor without employees, obtaining an EIN is still a smart move, especially if you plan to hire in the future or need it for banking purposes.

Securing your EIN early on ensures that you have all the necessary paperwork in place as your business grows and evolves.

How to Apply for an EIN

Now that you understand the importance of an EIN, let’s dive into how to obtain one for your startup:

  • Determine Your Eligibility: To apply for an EIN, you must have a valid taxpayer identification number, such as a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or another EIN belonging to an existing business entity.
  • Choose Your Application Method: There are several ways to apply for an EIN, but the most common method is through the IRS’s online application process. Alternatively, you can apply by mail, fax, or even by phone.
  • Gather Required Information: Before you begin the application process, make sure you have all the necessary information on hand. This includes details about your business entity, such as its legal name, mailing address, type of entity, and the name and SSN/ITIN of the responsible party.
  • Complete the Application: If applying online, simply navigate to the IRS website and follow the prompts to complete the EIN application. If applying by mail, fax, or phone, you’ll need to fill out Form SS-4 and submit it to the IRS.
  • Wait for Confirmation: Once you’ve submitted your application, the IRS will issue your EIN immediately if applying online. If applying by mail, fax, or phone, it may take a few weeks to receive your EIN confirmation letter in the mail.

Final Thoughts

Obtaining an EIN for your startup is a critical step in establishing your business’s legal and financial foundation. From fulfilling tax obligations to hiring employees and opening bank accounts, an EIN unlocks a world of opportunities for your burgeoning venture. By following the essential steps outlined in this guide, you’ll be well on your way to securing your EIN and setting your startup up for success.

Remember, while obtaining an EIN may seem like just another item on your startup checklist, its importance cannot be overstated. So, don’t delay—get your EIN today and pave the way for a bright future for your new business endeavor.