4 Ways to Cut Costs and Increase Productivity with IT


In business, it is important to be able to identify areas where the organisation can become more efficient and productive. It is also important to look for ways to lower overheads – the costs involved with running business.

With the business world becoming more and more reliant on IT and technology, it makes sense that there will be a number of ways in which businesses can cut costs and increase productivity using information technology. Below are 4 ways in which businesses can strategically implement IT solutions in order to lower their overheads, and foster more productivity across a range of different business processes.


  1. Consider Outsourcing

Small and medium sized businesses often run into the challenge of how to best manage business objectives that don’t fall into their core business. For instance, a sole-trading retailer wants to focus as much energy on objectives such as marketing, acquiring or producing stock, etc. They’re unlikely to have, for example, any professional accountants or IT engineers in the business, and will therefore find managing accounts or technology themselves much more difficult. Managed IT service providers, for instance, help companies to reduce the cost of their IT department by taking on some or all of the responsibility for managing their IT infrastructure. This can include tasks such as monitoring and maintaining servers, managing software and security updates, and providing technical support to end users. In many cases, managed IT service providers can also provide a higher level of service than an in-house IT department, at a lower cost. As a result, companies that outsource their IT management to managed service providers can often achieve significant cost savings. In addition to reducing costs, managed IT service providers can also provide a number of other benefits to companies, such as increasing efficiency and freeing up internal resources to focus on other priorities. The solution is to consider outsourcing these kinds of business processes. TechQuarters, one of the top providers of IT Support Services London SMBs outsource from, are a strong advocate for outsourcing, as this is their primary business. The key benefit of outsourcing is that you get access to lots of expertise in the area you want to outsource, and for a fraction of the cost when compared with hiring professionals to work in-house.


  1. Train Virtually

The only way to stay on top of the market and get ahead of competition is to ensure that your business is at the cutting edge of your industry. There are many different things that contribute to this, but one of the biggest is ensuring that your staff is well-trained and highly knowledgeable. The only way to ensure this is by training staff, making sure they participate in ongoing education, etc. The trouble is, training can be somewhat expensive, especially if you’re a smaller business.

The good news is that, significant cost-savings can be had by training your staff virtually. There are plenty of high-quality, affordable, and even free training resources available online.


  1. Unify Communications

Communication is key to successful business. Teams need to be well-connected internally, and externally; departments need to have easy communication with one another, and executives need to be able to communicate with managers and supervisors, who in turn need to be able to easily communicate with their staff. What is more, external communication is also incredibly important.

There are many different products geared around different types of communication. However, a business can consolidate costs by unifying their communications. This is where a business uses one software solution that covers everything from instant messaging, to videoconferencing, and even email and telephony. Plenty of these solutions exist. One example is Microsoft Teams, which provides chat, videoconferencing, and telephony, and it also integrates with Outlook email client.


  1. Use Lightweight Solutions

A lightweight solution, particularly within the context of IT and business, is one that is cost-efficient and does not require very much dedicated equipment.

In business, adopting lightweight solutions is a great way to encourage productivity and lower costs. One example of a lightweight solution is internet telephony – also known as Voice over Internet Protocol (VoIP). Telephony no longer requires the installation of a landline – with the right service, your smartphone or tablet, and even your laptop of desktop PC can be used as a business telephone. VoIP systems provide each user with a virtual business phone number that can be used to call even traditional landlines. Eliminating the cost of hardware in your phone system can save lots of costs, and also ensure employees can use their business phone anywhere.

Another lightweight solution many businesses favour is Cloud Computing. The Cloud can eliminate the need for physical servers and physical storage arrays. It is also a future-proof solution that can provide long-term cost savings.